RFP & Contracts Specialist

RFP & Contracts Specialist

About KARL STORZ

From the operating room to surgery centers—and everywhere in between—KARL STORZ North America is a global leader in medical technology and advanced visualization solutions. We design specialty innovations, smart instruments and devices, integrated ecosystems, and intelligent imaging—to build a more connected, software-enabled operating room.

As an independent, family-owned MedTech company, we ambitiously think in generations instead of quarters to improve patients' lives around the world.

About the Role

The RFPs & Contracts Specialist manages the end-to-end contract lifecycle and leads responses to Requests for Proposals (RFPs) and Requests for Information (RFIs) within an assigned territory. This role partners closely with commercial, legal, and cross-functional teams to translate business requirements into clear, compliant agreements and competitive proposals that support commercial strategy and market positioning.

What You'll Do

Contracts & Commercial Agreements

• Draft, review, and activate commercial sales and service agreements in collaboration with the commercial team.
• Coordinate with Legal to develop and approve contract language.
• Ensure compliance with company policies, including required approvals and signatures.
• Prepare contract amendments (e.g., renewals, extensions, pricing or scope changes).
• Maintain and update contract templates, customer memberships, and national or regional agreements.
• Track expiring contracts, generate renewal agreements, and report on contract status.
• Analyze historical terms and propose pricing or contract updates to the commercial team.
• Produce monthly contract performance reports and present insights to senior leadership.
• Support additional contract operations needs (e.g., service reporting, EDI troubleshooting).

RFP & RFI Management

• Analyze RFP and RFI opportunities and manage the full response process.
• Gather and coordinate content from internal libraries and cross-functional teams.
• Develop clear, accurate, and well-structured proposal responses and documents.
• Support preparation for oral presentations and customer meetings, as required.
• Maintain and improve RFP content libraries in collaboration with marketing.
• Identify opportunities to improve RFP processes, efficiency, and response quality.
• Track RFP metrics, reporting, rebates, and related financial requirements.

What You Bring

• Bachelor's degree.
• 2–3 years of experience with contracts, legal documentation, and/or RFPs.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong bilingual proficiency in French and English (written and spoken).

What Will Make You Successful

• Strong professionalism, discretion, and integrity.
• Excellent written, verbal, and interpersonal communication skills.
• Highly organized with strong attention to detail and accuracy.
• Analytical and process-oriented problem solver with a strategic mindset.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Effective collaborator who leads by example and supports team success.
• Confident presenter able to clearly communicate complex information.
• Experience with SAP, Vistex, and Adobe PDF tools is a plus.
• Healthcare, medical device, or Canadian healthcare industry experience is a plus.

Why KARL STORZ?

Join KARL STORZ and be part of a team creating medical innovations that truly make a difference. Beyond technology, you'll be part of a culture that values talent as its greatest asset, empowering you to contribute to a mission that improves patient care worldwide.

Ready to make an impact? Apply to be our next RFPs & Contracts Specialist and help us build the future of MedTech together.

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