Recruiting Privacy Policy

KARL STORZ, as identified in Sec. 7 (Contact us) below, ("KARL STORZ" or "we", "us" or "our") is pleased about your visit to our KS CareerPage ("Career Portal") or one of our career social media channels ("Career Channels") as well as your interest in working at our company. We take the protection of your personal data serious and we want you to feel comfortable visiting our KS CareerPage and Career Channels. The protection of your privacy in the processing of personal data is an important concern for us, which we take into account in our business processes. This Recruiting Privacy Policy ("Privacy Policy") informs you, as a visitor of the KS CareerPage or Career Channels how we, as controller within the meaning of the General Data Protection Regulation ("GDPR"), collect and process personal data and other information of you in connection with your usage of the KS CareerPage (see A.) or Career Channels (see B.).

A. KS Career Page

When you visit our KS CareerPage, this Recruiting Privacy Policy applies in addition to the Website Privacy Policy which can be found here https://www.karlstorz.com/de/de/data-privacy.htm. The Website Privacy Policy contains further information on how we handle your data when you visit our website.

The information on the KS CareerPage consists of a "Summary Notice" (see below at section 1.) and a "Detailed Notice" (see below at section 2.).

1. Summary Notice

a. Categories of personal data and processing purposes

If you apply for a job on our KS CareerPage, we may collect and process the personal data provided by you.

If provided by you, the personal data we collect about you may qualify as special categories of personal data such as information about any disability.

We process your personal data only for purposes necessary for the recruiting process. Furthermore, we process your personal data to comply with applicable laws and to be able to communicate with you, within KARL STORZ and/or with third parties. We might also process your personal data for responding to and complying with requests and legal demands from other authorities in or outside of your home country.

For details, please refer to section 2.a.

b. Third parties and international transfers

Your personal data may be received by different recipients within the KARL STORZ Group (click here to see a list of the KARL STORZ Entities). Depending on the position you apply for different KARL STORZ entities and internal departments within the KARL STORZ Group may have access to your personal data for the above mentioned purposes.

We will transfer your personal data to SAP Deutschland SE & Co. KG who acts as our service provider in order to administrate and provide the KS CareerPage (SuccessFactors).

We may transfer your personal data with governmental authorities, courts, external advisors, and similar third parties that are public bodies as required or permitted by applicable law.

For details, please refer to section 2.b.

c. Legal basis for the processing and necessity to provide data

We may carry out the processing of your personal data in connection with the KS CareerPage generally on the legal basis of consent, the necessity to take steps at your request prior to entering into a contract, necessity for compliance with legal obligations, necessity for the performance of a task carried out in the public interest, or overriding legitimate interests pursued by us or by a third party.

If you want to apply for a job using the KS CareerPage, you must provide your personal data except in limited instances when we indicate that certain information is voluntary. Not providing your personal data may prevent KARL STORZ from reviewing and assessing your job application and may require KARL STORZ to reject your job application.

For details, please refer to section 2.c.

d. What rights do you have and how can you assert your rights?

Pursuant to applicable data protection law, you may have certain rights in relation to the processing of your personal data by us. For further information regarding your rights and how to exercise your rights, please visit our Website Privacy Policy.

e. Cookies and other tracking technologies

Further information on cookies and other tracking technologies can be found in our Website Privacy Policy.

f. How long do we keep your personal data?

In principle, we will delete your personal data 6 months after a negative hiring decision by KARL STORZ or after your rejection of a job offer from KARL STORZ.

If you accept an offer from us, your personal data will be retained for the duration of your employment with KARL STORZ.

For details, please refer to section 2.f.

g. Contact us

If you have concerns or questions regarding this Recruiting Privacy Policy, please contact us:

KARL STORZ SE & Co. KG
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-0
info@karlstorz.com

The contact details of our data protection officer are as follows:

KARL STORZ SE & Co. KG
ATTN: KARL STORZ Data Protection Officer
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-6965
privacy@karlstorz.com

2. Detailed Notice

a. Categories of personal data and processing purposes

Categories of personal data

If you apply for a job on our KS CareerPage, we may collect and process the personal data provided by you, whereby we assume that you provide, for example, the following personal data: full name, academic title, postal address, email address, telephone number, mobile number, termination period (current employment), how you have found KARL STORZ, earliest possible entry date, contract type (regular, temporary), school qualification, job education, professional experience and abilities, further experience, preferred communication language, expected compensation, photo, job references, driving license information (depending on the position), student status (depending on the position), language skills (depending on the position), as well as further personal data provided by you in formula fields, your cover note, CV and other attachments you send to us.

Special categories of personal data

If provided by you, the personal data we collect about you may qualify as special categories of personal data such as information about any disability. However, we will generally not explicitly ask you to provide such sensitive data.

Source of your personal data

We obtain the above mentioned personal data, including special categories of personal data, directly from you in your application or during job interviews with you.

Processing purposes

We process your personal data only for purposes necessary for the recruiting process, in particular to review and assess your job application, to make a hiring decision, and to complete the hiring process in case you should be offered and accept a position at KARL STORZ. Furthermore, we process your personal data to comply with applicable laws, such as employment and immigration laws and employment-related requirements, and to be able to communicate with you, within KARL STORZ and/or with third parties (such as government officials). We might also process your personal data for responding to and complying with requests and legal demands from other authorities in or outside of your home country.

b. Third parties and international transfers

Recipients within the KARL STORZ Group

Your personal data may be received by different recipients within the KARL STORZ Group (click here to see a list of the KARL STORZ Entities . Depending on the position you apply for different KARL STORZ entities and internal departments within the KARL STORZ Group may have access to your personal data for the above mentioned purposes. We will transfer your personal data in particular to those KARL STORZ entities who offer the position you applied for or you showed an interest in.

Transfer to service providers

We will transfer your personal data to SAP Deutschland SE & Co. KG who acts as our service provider in order to administrate and provide the KS CareerPage (SuccessFactors).

Other recipients

We may transfer - in compliance with applicable data protection law - personal data to external advisors like interim managers, personnel consultants, advisors for personnel development, law enforcement agencies, governmental authorities, judicial authorities, legal counsels, external consultants, or business partners. In case of a corporate merger or acquisition, personal data may be transferred to the third parties involved in the merger or acquisition. We will not disclose your personal data to third parties for advertising or marketing purposes or for any other purposes without permission.

c. Legal basis for the processing and necessity to provide data

We may carry out the processing of your personal data in connection with the KS CareerPage generally on the following legal basis:

You have given your consent to the processing of your data for one or more specific purposes;
The processing is necessary to take steps at your request prior to entering into a contract;
The processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of you which require protection of personal data; such legitimate interests are the fulfilment of the processing purposes set out above in Sec. 1 (Categories of personal data and processing purposes);
The processing is necessary for the performance of a task carried out in the public interest;
The processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity;
The processing is necessary for compliance with legal obligations, in particular in the area of labor and employment law, social security and protection law, data protection law and corporate compliance laws.

d. What rights do you have and how can you assert your rights?

e. Cookies and other tracking technologies

We and our service providers use cookies, beacons and embedded scripts in connection with the Website.

Cookies are small text files that are stored on your computer when you visit our Website. Cookies allow a webpage to recognize a particular device or browser. The use of cookies is a standard practice among webpages to collect information about visitors' activities while using the webpage.

Beacons are small graphical images (also known as "pixel tags" or "clear GIFs") that may be included on our Websites and typically work in conjunction with cookies to identify our users and user behavior.

An embedded script is a programming code that is designed to collect information about your interactions with the Website, such as the links you click on. The code is temporarily downloaded onto your device from our web server or a third-party service provider, is active only while you are connected to the Websites, and is deactivated or deleted thereafter.

The above technologies are used in administering the Website, analyzing trends, services and products, and tracking users’ movements around the Website.

etracker

The provider of this website uses the services of etracker GmbH, Hamburg, Germany (www.etracker.com) to analyse usage data. We do not use cookies for web analysis by default. If we use analysis and optimisation cookies, we will obtain your explicit consent separately in advance. If this is the case and you agree, cookies are used to enable a statistical range analysis of this website, a measurement of the success of our online marketing measures and test procedures, e.g. to test and optimise different versions of our online offer or its components. Cookies are small text files that are stored by the Internet browser on the user's device. etracker cookies do not contain any information that could identify a user.

The data generated by etracker on behalf of the provider of this website is processed and stored by etracker solely in Germany by commission of the provider of this website and is thus subject to the strict German and European data protection laws and standards. In this regard, etracker was independently checked, certified and awarded with the ePrivacyseal data protection seal of approval.

The data processing is based on Art. 6 Section 1 lit f (legitimate interest) of the General Data Protection Regulation (GDPR). Our legitimate interest is the optimisation of our online offer and our website. As the privacy of our visitors is very important to us, the data that may possibly allow a reference to an individual person, such as IP address, registration or device IDs, will be anonymised or pseudonymised as soon as possible. etracker does not use the data for any other purpose, combine it with other data or pass it on to third parties.

f. Talentpool

If your application does not lead to employment, we may, with your consent, store your application data in our talent pool for a period of up to 24 months. Your contact and application data will be stored in this talent pool in order to identify potentially suitable candidates for open positions. We will contact you if a suitable opportunity arises, unless you withdraw your consent.

g. How long do we keep your personal data?

Unless you consented to a longer retention period, your personal data is stored by KARL STORZ strictly to the extent necessary to assess your job application and carry out the hiring process and for the time necessary to achieve those purposes. When we no longer need to use your personal data, we will remove it from our systems and records and/or take steps to properly anonymize it so that you can no longer be identified from it (unless we need to keep your personal data to comply with legal or regulatory obligations to which we are subject).

In principle, we will delete your personal data 6 months after a negative hiring decision by KARL STORZ or after your rejection of a job offer from KARL STORZ.

If you accept an offer from us, your personal data will be retained for the duration of your employment with KARL STORZ, including any additional storage obligations.

h. Contact us

If you have concerns or questions regarding this Recruiting Privacy Policy, please contact us:

KARL STORZ SE & Co. KG
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-0
info@karlstorz.com

The contact details of our data protection officer are as follows:

KARL STORZ SE & Co. KG
ATTN: KARL STORZ Data Protection Officer
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-6965
privacy@karlstorz.com

B. Career Channels

When you visit one of our Career Channels this Recruiting Privacy Policy applies in addition to the privacy notice of the respective social network. As of today, we use the following Career Channels:

LinkedIn (KARL STORZ), the privacy notice of which can be found here.
XING (KARL STORZ), the privacy notice of which can be found here.
Instagram(@karlstorzausbildung), the privacy notice of which can be found here.

The information on the Career Channels consists of a "Summary Notice" (see below at section 1.) and a "Detailed Notice" (see below at section 2.).

1. Summary Notice

a. Categories of personal data and processing purposes

If you visit our Career Channels and interact with us via our Career Channels, we may collect and process certain personal data.

If provided by you, the personal data we collect about you may qualify as special categories of personal data such as information about any disability.

We process your personal data only for purposes necessary for responding to your interactions with our Career Channels and the recruiting process Furthermore, we process your personal data to comply with applicable laws and to be able to communicate with you, within KARL STORZ and/or with third parties. We might also process your personal data for responding to and complying with requests and legal demands from other authorities in or outside of your home country.

For details, please refer to section 2.a.

b. Joint controller notice

Due to the social media profiles we create and operate on the Career Channels, we are joint controllers with the operators of the respective social networks. Therefore, we have entered into a joint controller agreement with each of the operators of the respective social networks setting out the responsibilities to safeguard your personal data.

For details, please refer to section 2.b.

c. Third parties and international transfers

We will transfer your personal data to the SAP Germany SE & Co. KG who acts as our service provider in order to administrate and provide the KS CareerPage.

We may transfer your personal data with governmental authorities, courts, external advisors, and similar third parties that are public bodies as required or permitted by applicable law.

For details, please refer to section 2.c.

d. Legal basis for the processing and necessity to provide data

For details, please refer to section 2.d.

e. What rights do you have and how can you assert your rights?

f. Cookies and other tracking technologies

Further information on cookies and other tracking technologies can be found in our Website Privacy Policy

g. How long do we keep your personal data?

In principle, we will delete your personal data 6 months after a negative hiring decision by KARL STORZ or after your rejection of a job offer from KARL STORZ.

If you accept an offer from us, your personal data will be retained for the duration of your employment with KARL STORZ.

h. Contact us

If you have concerns or questions regarding this Recruiting Privacy Policy, please contact us:

KARL STORZ SE & Co. KG
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-0
info@karlstorz.com

The contact details of our data protection officer are as follows:

KARL STORZ SE & Co. KG
ATTN: KARL STORZ Data Protection Officer
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-6965
privacy@karlstorz.com

2. Detailed Notice

Categories of personal data and processing purposes

Categories of personal data

If you visit our Career Channels and interact with us via our Career Channels, e.g., by liking, commenting and/or sharing our posts or by sending us a message, we may collect and process certain personal data.

Which personal data we receive from the Career Channels can be derived from the following:

LinkedIn: Name, like, comments
XING: Name, like, comments
Instagram: Name, like, comments

Further, we process the personal data provided by you, e.g., in comments or messages, whereby we assume that you provide, for example, the following personal data: full name, academic title, date of birth, postal address, email address, telephone number, mobile number, termination period (current employment), how you have found KARL STORZ, earliest possible entry date, contract type (regular, temporary), school qualification, job education, professional experience and abilities, further experience, preferred communication language, expected compensation, photo, job references, driving license information (depending on the position), student status (depending on the position), language skills (depending on the position), as well as further personal data provided by you in formula fields, your cover note, CV and other attachments you send to us.

Special categories of personal data

If provided by you, the personal data we collect about you may qualify as special categories of personal data such as information about any disability.

Processing purposes

We process your personal data only for purposes necessary for responding to your interactions with our Career Channels and the recruiting process, in particular to review and assess your job application, to make a hiring decision, and to complete the hiring process in case you should be offered and accept a position at KARL STORZ. Furthermore, we process your personal data to comply with applicable laws, such as employment and immigration laws and employment-related requirements, and to be able to communicate with you, within KARL STORZ and/or with third parties (such as government officials). We might also process your personal data for responding to and complying with requests and legal demands from other authorities in or outside of your home country.

b. Joint controller notices

LinkedIn: Summary of the joint controller agreement can be found here.
Instagram: Summary of the joint controller agreement with Meta (page controller addendum) can be found here.

c. Third parties and international transfers

Recipients within the KARL STORZ Group

Your personal data may be received by different recipients within the KARL STORZ Group (click here to see a list of the KARL STORZ Entities https://www.karlstorz.com). Depending on the position you apply for different KARL STORZ entities and internal departments within the KARL STORZ Group may have access to your personal data for the above mentioned purposes. We will transfer your personal data in particular to those KARL STORZ entities who offer the position you applied for or you showed an interest in.

Other recipients

d. Legal basis for the processing and necessity to provide data

We may carry out the processing of your personal data in connection with the Career Channels generally on the following legal basis:

You have given your consent to the processing of your data for one or more specific purposes;
The processing is necessary to take steps at your request prior to entering into a contract;
The processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of you which require protection of personal data; such legitimate interests are the fulfilment of the processing purposes set out above in Sec. 1 (Categories of personal data and processing purposes);
The processing is necessary for the performance of a task carried out in the public interest;
The processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity;
The processing is necessary for compliance with legal obligations, in particular in the area of labor and employment law, social security and protection law, data protection law and corporate compliance laws.

If you want to apply for a job using the Career Channels, you must provide your personal data except in limited instances when we indicate that certain information is voluntary. Not providing your personal data may prevent KARL STORZ from reviewing and assessing your job application and may require KARL STORZ to reject your job application.

e. What rights do you have and how can you assert your rights?

f. Cookies and other tracking technologies

The providers of the platforms on which we operate our Career Channels may use cookies and other tracking technologies; please refer to the information provided by them in this regard

g. How long do we keep your personal data?

Unless you consented to a longer retention period, your personal data is stored by KARL STORZ strictly to the extent necessary to react to your interaction with our Career Channels and, to the extent applicable, assess your job application and carry out the hiring process and for the time necessary to achieve those purposes. When we no longer need to use your personal data, we will remove it from our systems and records and/or take steps to properly anonymize it so that you can no longer be identified from it (unless we need to keep your personal data to comply with legal or regulatory obligations to which we are subject).

In principle, we will delete your personal data 6 months after a negative hiring decision by KARL STORZ or after your rejection of a job offer from KARL STORZ.

If you accept an offer from us, your personal data will be retained for the duration of your employment with KARL STORZ, including any additional storage obligations.

h. Contact us

If you have concerns or questions regarding this Recruiting Privacy Policy, please contact us:

KARL STORZ SE & Co. KG
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-0
info@karlstorz.com

The contact details of our data protection officer are as follows:

KARL STORZ SE & Co. KG
ATTN: KARL STORZ Data Protection Officer
Dr. Karl-Storz-Straße 34, 78532 Tuttlingen, Germany
Tel. +49 7461 708-6965
privacy@karlstorz.com

Changes to this Recruiting Privacy Policy

We may update this Recruiting Privacy Policy from time to time in response to changing legal, regulatory or operational requirements.

KARL STORZ NORTH AMERICA
CALIFORNIA EMPLOYEE ADDITIONAL PRIVACY NOTICE

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Last updated: March 2024