HR and Admin Executive

Your Mission

1. Administrative Support 

• Handle daily administrative tasks, including scheduling, correspondence, and preparing reports or presentations for the Country Manager. 

• Manage office supplies and procurement to ensure the smooth functioning of operations. 

• Oversee document filing systems and maintain the confidentiality of sensitive information. 

• Coordinate travel arrangements, itineraries, and logistics for the Country Manager and team as needed. 

• Assist in managing vendor relationships and contracts for office operations. 

2. Facilities Management: 

• Ensure that the office and facility are well-maintained, clean, and compliant with health and safety standards. 

• Supervise and coordinate facility maintenance, repairs, and upgrades. 

• Manage relationships with facility service providers and contractors (e.g., cleaning, security, utilities). 

• Monitor and manage office and facility-related expenses, ensuring cost-efficiency. 

3. Human Resources Assistance: 

• Support HR in employee branding, including preparation of workspace, equipment, videos and documentation. 

• Assist in maintaining employee records and updating documentation . 

• Coordinate company events, meetings, and employee engagement activities. 

• Act as a point of contact for employee queries related to admin matters. 

4. Document Information Control and Compliance (DICC): 

• Maintain and update the organization's document control systems in line with ISO standards. 

• Ensure proper version control, accessibility, and security of documents. 

• Coordinate periodic audits of controlled documents and records, ensuring compliance with regulatory and ISO requirements. 

• Train and support team members in following proper document control and compliance procedures. 

• Assist in preparing and maintaining documentation required for ISO certifications, including Quality Management Systems (QMS). 

5. General Office Coordination: 

• Maintain a structured workflow for the Country Manager and ensure deadlines are met. 

• Act as a liaison between departments to ensure effective communication and task follow-ups. 

• Lead or assist with special projects as directed by the Country Manager. 

Your Talents

• Bachelor’s degree in Business Administration, Management, or a related field. 

• 2+ years of experience in administrative or office management roles. 

• Strong organizational and multitasking abilities with attention to detail. 

• Excellent written and verbal communication skills. 

• Proficiency in office software (e.g., MS Office Suite, Google Workspace). 

• Problem-solving mindset and ability to work independently or as part of a team. 

• Professional demeanor with a proactive and adaptable attitude. 

Your Benefits

• Leave Benefits (Vacation Leave, Sick Leave, Parental Leave, etc.)
• Birthday Benefits
• Transport Allowance (if applicable to role)
• Accessibility to Public Transport
• Flexible Work Arrangements
• Group Health Insurances (with 2 additional dependents)
• Wellness Programs and Activities
• Professional Development Opportunities
• Global Exposure & Business Travel Opportunities (if applicable to role)
• All other statutory benefits